Licensing privacy notice

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The Licensing Service undertakes administrative and enforcement actions in relation to a large range of licensing functions.

If you publish personal data on a website or in a public register, make that clear here.

The personal information we collect

The type of information we collect and process relating to personal data includes:

  • Personal contact details, such as names (including previous names), title, addresses, telephone numbers and personal email addresses.
  • Personal demographics including date of birth, gender.
  • Other contact details, such as names, addresses, telephone numbers and personal email addresses.
  • Photographs, audio, and visual recordings
  • Criminal offence data which includes alleged offences
  • Other information such as national insurance number, nationality, evidence of entitlement to work in the UK, payment information.

The main purposes for which we may process your personal information are:

  • The processing of licensing applications (including inspections / advisory visits)
  • The processing of payments in relation to licensing functions
  • To investigate relevant complaints or enquiries
  • To carry out pro-active enforcement activities to ensure compliance
  • To allow us to communicate and provide relevant information in relation to licensing changes
  • To keep a public register in relation to the authorisations which we have issued.
  • For the prevention and/or detection of fraud and/or crime
  • To fulfil a legal obligation

Who we share the information with

In carrying out our duties we may share your information with:

  • Applicants
  • The Police
  • Responsible Authorities (as defined by the Licensing Act 2003 and the Gambling Act 2005)
  • Internal Council Departments
  • Licensing Sub-Committee
  • Other Local Authorities
  • Home Office
  • HM Revenue and Customs
  • Other organisations, where the disclosure is necessary for the purposes of the prevention and/or detection of crime

Legislation that applies

Under the GDPR, the lawful bases we rely on for processing this information is outlined in article 6(1) (e) - Public Task. The processing is necessary for the data controller to perform a task in the public interest or for official functions and the task or function has a clear basis in law. 

We have a statutory obligation to provide these services in accordance with the following legislation:

  • Licensing Act 2003
  • Gambling Act 2005
  • London Local Authorities Act 1991
  • Explosives Act 2014
  • Scrap Metal Dealers Act 2013
  • Hypnotism Act 1952
  • The Local Government (Miscellaneous Provisions) Act 1982
  • Policing and Crime Act 2009
  • Immigration Act 2016

How long do we keep your information

We retain your data in accordance with the council retention schedule, which is based on statutory retention requirements and recognised best practice.

The Retention Schedule is published on our Open Data Portal: Barnet Council Retention Schedule | Barnet Open Data