Steps before you start work
Congratulations on your successful appointment
We look forward to welcoming you to Barnet.
Your offer is subject to completing a number of pre-employment checks. You will find a number of forms that must be read or completed by you. This is so we comply with our statutory obligations and to enable us to set you up on our payroll system.
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What you need to do next
You must complete all the relevant forms and instructions in the steps below. A member of the recruitment team will be emailing you shortly to arrange your ID checks and talk you through the process.
Step 1: Conditional offer and contract
This will be sent to you as an email called ‘Job offer’.
What you need to do: Review and accept your conditional offer and contract. Don’t forget to save a copy.
Step 2: Onboarding form
You will find the link to this within your job offer email.
What you need to do: Complete the form and submit. We will then be able to process this information and request references.
Step 3: Pre-placement medical questionnaire
Within your job offer email there will be a link, username and password for your medical questionnaire.
What you need to do: Visit the link, sign-in, complete and submit your medical questionnaire.
Step 4: Disclosure and Barring Service (DBS) check
This check is only required for certain positions.
If you are required to complete this check this will be outlined in your job offer email along with the instructions on how to do this. You will also be required to provide the original identification documents as outlined in the DBS list of acceptable identification (PDF 289Kb)
What you need to do: If relevant to your post, complete the online DBS check and provide the original Identification documents.
If you can’t find it on your online offer, move to the next step.
Step 5: Original document checks
Your allocated Recruitment Support Officer will be in touch to arrange your document checks. This will include the following original documents including:
Identity checks
You will be required to provide:
- 1 photographic ID
- 2 proofs of address
- National Insurance Number e.g. P45, P60, Payslip
We are not able to accept a National Insurance Card. List of NI documents we accept (ODT 9Kb)
Right to work in the United Kingdom
You are required to provide evidence of your right to work in the UK.
Proof can include:
- Valid UK Passport
- Birth certificate
- EU settlement card
- Biometric card
Qualification checks
If your role requires you to hold a particular qualification, it is important to show us your original qualification certificate.
What you need to do:
Email the list of original documents to your Recruitment Support Officer prior to the virtual document check interview.
Ensure you read their instructions carefully, to prevent the need for another virtual document interview.
If relevant provide the original qualification certificate.
Step 6: Code of conduct for employees: Declaration of interests form
Download the declaration of interests form (PDF 57Kb). Guidance notes (ODT 32Kb) are available here.
What you need to do: Read the guidance notes, download, complete and return your form to recruit.admin@barnet.gov.uk
Step 7: Personal Information Questionnaire
Download the Personal Information Questionnaire (PDF, 336KB), complete and return to recruit.admin@barnet.gov.uk
Guidance information is located on the form. If you have any questions or concerns, please contact your Recruitment Administrator, contact details below.
Step 8: New Starter Bank Details Form
Download the New Starter Bank Details Form (DOCX, 261kb), complete and return to recruit.admin@barnet.gov.uk
Guidance information is located on the form. If you have any questions or concerns, please contact your Recruitment Administrator, contact details below.
Step 9: Local Government Pension Scheme (LGPS) form
All employees who meet specific criteria of age and earnings, will be automatically enrolled into the appropriate pension scheme.
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Information on Pensions Auto Enrolment at the Pension Regulator website.
What you need to do: To join the LGPS please complete the pension form (ODT 35Kb) (PEN1) and the Expression of Wish Death Grant form (ODT 16Kb) (PEN16).
If you do not wish to join the LGPS, after you have started work complete the Opt-Out form (ODT 30Kb) (PEN4) and email it to recruit.admin@barnet.gov.uk
Step 10: P45 OR HMRC starter checklist form
To ensure that we put you on the correct tax code you must submit a P45. This is usually obtainable from your current or most recent employer. If you do not have a P45 you will need to complete the HMRC New Starter Checklist form (PDF 241Kb)
If you do not submit a P45 or the HMRC New Starter Checklist form you may pay too much tax as it will be deducted at the basic rate.
What you need to do: Provide an original P45 or download and complete the HMRC form and submit to recruit.admin@barnet.gov.uk
Step 11: References
You will receive an email shortly, asking you to provide referee details covering the last 3 years of continuous service. This means you’ll have to the referee contact details of all employers over the past three years. If you don’t receive this in the next 24 hours, please contact your Recruitment Administrator (emails in contact us section.)
It would be helpful, if you ask your referees to treat our reference request as urgent. This is so that we can get you started in your new role as soon as possible. We will not be able to confirm your start date until all references have been obtained.
What you need to do: Supply referees that cover the last 3 years of employment. For example, If you have been employed by 3 employers, that means you should supply 3 employee referee details for each employer.
Contact your referees and encourage them to respond to our reference request
Step 12: Start date
Once we have received all of the documents listed above and completed the original document check, your line manager will contact you to arrange your start date.
What you need to do: Before your start your line manager will be busy arranging your induction, IT equipment, work email and ID card. Your line manager will be in contact to confirm where, who and when to meet on your first day.
Working at our Colindale Office
Useful information for those working at the Colindale office (PDF 2MB)
Contact us
If you need to speak to us, email the recruitment team:
Family Services and Strategy & Resourcing
Amuun Mohamed: Recruitment Administrator
Customer & Place
Amna Arif: Recruitment Administrator
Adult Social Care & Public health
Risham Hatta- Recruitment Administrator
Assurance, Regulatory Services, Highways, Building & Planning
Chevonne McCann: Recruitment Administrator